Self assessment tax returns require an extensive amount of personal information.
They encompass income, capital gains, outgoings, residence status, student loans, child benefit and more. They are no longer called income tax returns and you need to take care to include everything that a self assessment tax return requires.
With very few exceptions, the self assessment tax return requires a full disclosure of your worldwide income. There are checks and balances to ensure that you are not subject to double taxation. As your accountant, we need you to make a full disclosure of everything. We would rather have too much information than not enough. Nobody wants HMRC to start an enquiry because something was omitted from a tax return.
You should remember that in UK law the final responsibility for submitting a full and complete tax return (and for paying the tax on time) rests with you, the taxpayer.
Please follow this guide carefully and let us have the information and the documentation detailed below. For self assessment purposes the tax year started on 6 April (more than one year ago) and ended on the 5 April which has recently passed.
Tax Return Notice
In order that we can keep track of tax offices and reference numbers, please let us have either a copy of page one of your tax return, or the “Notice to File”.
A copy of the Student Loan account statement showing the transactions between 6 April last and and 5 April just gone.
Tell us if an old loan has been fully paid off since 5 April just gone as we will need to make an adjustment to ensure that you do not overpay.
Residence and Domicile
Is your Domicile outside the UK?
In UK law the word “domicile” does not mean your address, it means your natural home. This is especially important for people who were not born in the UK or whose parents were not born in the UK, or for people have moved away from the UK and have permanently elected (and proven) that they have established a natural home elsewhere.
There are complex tax rules for people who have a non-UK domicile and who have foreign income or gains. Regardless of your “domicile”, UK residents are taxed on their worldwide income or gains. However, if you do have a non-UK domicile, you may be entitled to claim tax relief on foreign income which is not remitted into the UK. If this applies to you please discuss the situation with us.
If you are not resident in the UK, then we need to consider the Statutory Residence Test which determines residence status for tax purposes. This link is just for information . . .
. . . and we will work through the process with clients who are affected.
Bank Interest and other Investment Income
Please provide copies of certificates of Bank Interest Received, dividend vouchers and other documents showing amounts of investments received.
Some banks pay “rewards” and do not pay interest. Check the year end certificate from your bank to see precisely what sort of income you have. Some deduct tax at source, whilst others do not. Different rules, rates and allowances apply to different types of investment income so it’s therefore vital that you provide full and accurate information for every different account and every different type of investment.
Employees and Directors
A copy of form P60 for all roles held as at 5 April.
A copy of form P45 for all roles that ended during the tax year.
Employers are required by law to issue forms P60 by 31 May following the relevant 5 April. Forms P45 are issued when you leave an employer, normally within 7 days of your leaving date.
Student Loan Repayments via Payroll
As the forms P45 and P60 do not always show student loan repayments, we need a copy of the final payslip for each employment.
That means the 31 March payslip for jobs you had at the year end, or the last payslip they gave you if you left any job(s) part way through the tax year.
Benefits in Kind and Expense Allowances
If you have a company car or van, or if your salary package includes private medical insurance or gym membership, then you will always be issued with a form P11d. These are taxable benefits in kind.
There are a few other cases where forms P11d are issued to employees who receive expense allowances. This is less common than it used to be, because HMRC has introduced more exemptions.
For example, a situation where you have paid for business travel, claimed the exact figure, and were reimbursed the exact figure, is exempt from the P11d reporting rules. However, round sum allowances are reportable. Check with your employer if you are not sure about the expense allowances you received.
We will need a copy of form(s) P11d issued “as at” 5 April for all roles held in the last tax year (whether they were still active on 5 April, or not).
Employers are required by law to issue forms P11d (to relevant employees) by 6 July following the relevant 5 April. However, if a P11d is not relevant to you, the employer is under no obligation to tell you that you’re not going to get one. Check!
Receiving an Occupational Pension or a Private Pension Annuity
A copy of the form P60 (or other statement from your pension provider) as at 5 April, showing the gross pension received by you, and the tax deducted.
Pension providers (other than the State Pension) are required by law to issue forms P60 by 31 May following the relevant 5 April.
Receiving a State Pension
Letters detailing State Pension rates and entitlements are normally issued in March and April setting out what your individual rate is. Almost no-one gets the standard rate of State Pension as it is often enhanced by the level of your national insurance contributions. Hence we cannot rely on headline rates, and we need a copy of that letter setting out the rate specific to your case.
Receiving Child Benefit
Please let us have a simple analysis of monthly receipts of Child Benefit over the year, setting out clearly the dates and the amounts when any changes were implemented. Please also state the number of children you or your partner were entitled to receive Child Benefit for. There are complex rules in cases where you or your partner move out or move into the family home part way through a tax year. If this applies to you, please talk to us on a one to one basis.
Self Employed Trades and Partnership
Please consider the Annual Accounts Checklist
Please consider the Lettings Accounts Checklist
Personal Pension Contributions
By “personal pension” we mean a pension policy agreed by you directly with a Pension Provider and paid for using your own private funds.
Personal pensions agreed with a Pension Provider because you are a company director (and your company pays the contributions) are not reportable on a personal tax return – ignore these.
Pension Providers normally issue a certificate PPPC (for each policy) just after 5 April each year.
Please provide a copy of each certificate PPPC or set out an analysis of dates and amounts paid under each separate pension policy, stating whether these were paid gross or paid net.
Auto-enrolment Pension Contributions
Under auto-enrolment in the UK, you may have an employer pension where contributions are taken by deduction at source from your pay. There are four ways of doing this and your employer will have elected for one of them when the pension scheme started.
Check with you payroll office, and tell us which “Pension Contribution Basis” applies to these deductions:
• After tax and NI with basic rate tax relief
• After tax and NI with no tax relief
• Before tax and NI
• Before tax and after NI
Please provide us with copies of all your payslips for the tax year as that’s the only way to see the full pension deductions for the year.
Gift Aid Contributions
Please provide two analyses showing the name of each gift aid scheme, the commencement date, and the amounts paid. One list is for your regular contributions. The second list is for one off payments for that year only.
Lastly, please consider if any of the following items need looking at more closely:
• New sources of income in that tax year.
• Job Seekers Allowance or other taxable benefits.
• New stock options.
• Capital gains or losses on shares, securities and other assets.
• Purchases and sales of “second” properties.
If you are unsure about any of these points please feel free to call us.