A fixed asset register

Claiming tax relief on the big things

All businesses can claim tax relief on business expenses. That can include items that you bought before the business started! Do you have a laptop, and any other IT kit? Is your office equipped with a desk, a chair and a book case? Here’s a typical list of things that you might be introducing. There may be things on this list that you should ignore, and there may be other special things (in your line of business) that we haven’t thought about.

All of these things are “the big things”, the sorts of things that will serve the business over a number of years, and not be used up all in one go. Use this list as a guide, and please compile your own. The descriptions under “model” and “serial number” should be sufficiently clear so that one Dell laptop can be distinguished from the next Dell laptop that you buy, if you see what we mean!

If you run a limited company you should avoid having a company car. Keep you car as a private asset. If you have a self employed trade and the car is a fundamental requirement, then include it in this list.

* make * * model * * serialno* * Date Acquired * * total cost *
Car 1
Car 2
Desktop 1
Desktop 2
Printer 1
Printer 2
Laptop 1
Laptop 2
Fax machine
Copier
Shredder
Scanner
Air con
Digital camera
Video camera
Desk 1
Chair 1
Filing cabinet 1
Book case 1
Desk 2
Chair 2
Filing cabinet 2
Book case 2
Other specialist equipment


Once your list has been prepared, please let us have a copy.

New company reference numbers

When a new company is incorporated, both Companies House and HMRC will issue reference numbers. This may take between 14 and 28 days. In order to submit documents electronically, we need to ask you to let us know the reference in each case.

HM Revenue & Customs call it a Unique Taxpayer Reference or a UTR. Companies House talks about an authentication code. Examples of the tax office form and the Companies House letter are shown below. In each case, please let us know the reference or the code. We don’t need the letter, just a simple email with the reference or the code, thanks.

Once we have the reference number from HMRC we will complete the form CT41G for you using our own electronic proforma. You do not need to do anything with the original paper form. File it in your system just in case you need the UTR later.

We will check that the Companies House authentication code works on theirĀ  web site, and then we’ll keep it safe pending the submission of various forms in future.